Atlantic, Tomorrow's Office Blog

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Why the Security of Your Documents Is Essential Security threats are everywhere. Whether they come from hackers outside your organization or from a rogue employee within your business, your data and documents are always vulnerable. That is until you secure them. And no, locking them in a filing cabinet would not be considered secure by modern business standards! Paper documents can easily be stolen or taken out of the trash if they aren’t shredded, but electronic documents also pose a risk. Unprotected digital documents that have been saved on your network are vulnerable to security breaches and loss. So, how does a business go about securing its documents? Document management is an extremely valuable solution for businesses looking to protect their documents. Not only does a document management solution enable companies to efficiently store, manage, access, and distribute enormous volumes of information while eliminating the clutter of unnecessary paper from their office, but it also safeguards business documents with a series of controls and security measures. A document management system minimizes your risk of loss and/or unauthorized access to your sensitive data while granting access to approved users. Assessing the Threat Risks to your data come in all shapes and sizes: competitors, thieves, disgruntled employees, and hackers. So do the methods they employ, including hacking, spyware, and viruses, which enable both humans and software to access your sensitive information without authorization. So, it’s important to recognize which threats your business is most prone to and protect against those first. Protecting Your Data A document management system us... Read the full article: Atlantic's November Newsletter!

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Atlantic Document Management Solutions - click this link for the pdf

Atlantic Document Management Solutions can serve a critical role in
helping businesses achieve sustainability goals and benefits by reducing or
eliminating document printing, copying, and physical routing by enabling
secure document access anytime, anywhere, from any configured device.
The cumulative economic, environmental, and workplace quality impact is
stunning:

 The costs of using paper in the office can run 13 to 31 times the cost of purchasing the paper in the
first place
 It takes more than 1½ cups of water to make one sheet of paper
 Over 40% of wood pulp goes toward the production of paper.
 Reducing paper use reduces greenhouse gases: each time 40 reams of paper preserves 1.5 acres
of pine forest absorbing carbon for a year.
 A single invoice sent through the mail has a carbon footprint of around 50g
 Domino effect – less print, less power, less toner, less water, less resources
 The average paper document is copied 9 to 11 times.
 We are approaching 4 trillion documents being stored by businesses and government agencies.
 Each four-drawer file cabinet holds an average of 10,000 to 12,000 documents, takes up to 9
square feet of floor space, and costs $1,500 per year.
 Every 12 filing cabinets require an additional employee to maintain.
 18 minutes is the average search time for a document.
 Paper in the average business grows by 22% a year, meaning your paper will double in 3.3 years.
 U.S. managers spend an average of 4 weeks a year searching for or waiting on misfiled,
mislabeled, untracked, or ‘lost’ papers”
 The costs of using paper in the office can run 13 to 31 times the cost of purchasing the paper in the
first place
 It takes more than 1½ cups of water to make one sheet of paper
 Over 40% of wood pulp goes toward the production of paper.
 Reducing paper use reduces greenhouse gases: 40 reams of paper is like 1.5 acres of pine forest absorbing carbon for a year.

Source: www.thepaperlessproject.com

Contact Patti Kanner for more info:  pkanner@tomorrowsoffice.com or call us at 212-741-6400