Office Technology Insights Blog

In today’s business world we’re all concerned with the changes happening on our planet. Sustainability is a goal we can all strive for which can not only help the environment, but can offer other significant benefits like reduced costs. However, going green is about more than tossing your water bottle into the recycling bin or turning off a light switch. Sustainability at the organizational level is a multifaceted process that can be helped along with Managed Print Services (MPS).

Output devices come and go, as they become redundant, inefficient, or inoperable. Depending on the size of your business, you may have anywhere from a few, to dozens of these devices; but regardless of numbers, how you manage your device fleet can impact your budget, productivity levels and data security.

Few services provide more insight into the inner workings of your print environment than a print assessment. As part of a comprehensive Managed Print Services program, the assessment process typically begins with an evaluation of the Total Cost of Ownership (TCO) of the printer fleet. An assessment will identify areas that would benefit from improvement and reveals ways to increase efficiency, reduce print costs, and streamline document workflow. Your print assessment should include the following five key components:

In an effort to cut costs and reduce spending many managers often overlook their print environment; an area of business that many consider difficult to track.

A recent incident at the New York Times perfectly showcases the dangers of maintaining paper records with no backup when a pipe burst in the sub-basement housing the paper’s vast photo archives. Were it not for the quick work of a news assistant, the entire photo catalog containing decades of historic photography would have been lost.

It seems like every day there’s a news story about another data breach. Today it’s increasingly important to take a proactive approach to ensure the safety of sensitive information.

The term “workflow” gets used a lot in business, but it can mean many different things depending on who you are talking to. Workflow automation. Workflow optimization. Personal workflow management. Unfortunately, the more these buzzwords are used, the less meaningful they become.

No other type of service can do more for your organization in terms of cost savings, enhanced productivity, increased efficiency, or print optimization than Managed Print Services (MPS). Partnering with the right MPS provider will help you regain control over your print costs and production, help to drive profits and increase security. With so many benefits, it’s easy to see why  many businesses are turning to MPS for all of their print-related needs.

Finding new and innovative ways to save money is the goal of most organizations, but it can be a challenging task to reduce costs without interrupting day-to-day operations. Managed Print Services (MPS) can help uncover a number of hidden savings with innovative, timely solutions designed to decrease costs, streamline business processes, enhance security and reduce your carbon footprint.

Will we ever see a paperless office? While we may be moving in that direction, most experts agree that we are a long way off. Technology has opened a lot of doors. We can now access anything from anywhere by going to the cloud. Smart phones and tablets make it possible to read, schedule appointments, maintain to-do lists and send communication without touching a piece of paper. But technology isn’t for everyone. So instead of thinking paper-less, it’s time to think less-paper.